Email writing-learn-in a simple-way

Tips for Email Writing 

1. Write receiver's email
2. write sender's email
3 write date and time
4. Write a proper subject line that summarizes the purpose of the email (e.g., "Request for Leave" or "Invitation for Annual Event").
5. Then use a polite salutation like "Dear [Recipient's Name]" or "Respected [Title and Name]."
6] Write main body
a) Paragraph 1: Begin the email by clearly mentioning why you are writing. Keep it short and specific.

b) Paragraph 2: Provide details or background information as needed.
c) Paragraph 3: (Optional) Mention any actions required or next steps.
d) Keep paragraphs short and easy to read.
e) Avoid casual phrases. Write in a polite and respectful language.
f) Write only the given points and avoid unnecessary details. Keep the email brief but informative.
g) Use small, clear paragraphs to write your thoughts. Each paragraph should cover one main point.
7. Use phrases like "Thank you for your time" or "Looking forward to your response."
8. End with "Yours sincerely," "Best regards," or "Thank you," followed by your name and designation (if applicable). 

9. Check for spelling, grammar, and punctuation errors. Make sure the email is without overwriting.

Assessment Criteria:
Content – 02
Use of Proper Format- 01
Overall Presentation – 01 =
Total – 04 Marks

1] Imagine that you are a shopkeeper of gift articles. A customer had given order for purchasing articles, but you have some difficulties for giving delivery in time due to shortage. Write an email to him/her apologise for the delay. (in about 150 words)

Answer (Write in proper format) 

To : vinodkale@gmail.com
From : kajalgifts@gmail.com
Date : 21st November 2024, 10.30 am
Subject: Apology for Delay in Your Gift Article Order

Dear Vinod Kale,
  I am writing to apologise for the delay in delivery of your order. Your satisfaction is our top priority, but we are very sorry for the inconvenience faced due to the delay.
  We know, it is very important for you to receive your order on time. But believe us that our supplier did not supply items you requested, on time because of the shortages. We take full responsibility of this delay. As a compensation we give you a gift voucher of 500 Rupees that you can use for future purchases.
  Once again, we are sorry, if there is anything else I can assist you with, or if you would like to make any changes to your order, please feel free to contact me.

Thanking you,

Warm regards,
Rajmohan Pande
Owner of Kajal Gifts.

2] Draft an E-mail in a proper format to be sent to a famous and distinguished personality in order to invite him/her for the “Prize Distribution” programme organized by the college authorities and to be held at your junior college campus. Give complete programme schedule and details about the event.

From : principal.jjc@gmail.com
To : collector.ytl@gmail.com
Date : 21st November 2024, 10.30 am
Subject : Invitation for Annual Prize Distribution

To,
The Collector
Yavatmal.

Respected Sir,

On behalf of my college, I sincerely invite you to be the Chief Guest at our Annual Prize Distribution Ceremony on 25th November 2024. The event will begin at 10:30 am in the college auditorium.

During the program, you will kindly distribute prizes and certificates to successful students. There will also be cultural performances and a musical concert. The entire program will last about two and a half hours.

The date and time can be adjusted as per your convenience. Your presence will make the occasion truly special. Please let us know if you need any information or assistance.

Thank you.

Yours faithfully,
Rajan Patil
Students’ Representative,
Jagdambha Junior College

3] Draft an E-mail to the owner of 'Sports Store' . As a sportsman, cricketer, inquire about your requirements and all the possible supporting information that you wish to acquire from the store owner through E-mail. (in about 150 words)

Answer (Write in proper format)

To : ranesports@gmail.com
From : rahulpatil@gmail.com
Date :21st November 2024, 10.30 am
Subject: Inquiry about Cricket Equipment and Support.

Dear Vishal Rane,

I hope, you are in good health. As a cricket player, I am a regular customer of your 'Rane Sports' for many years because you always provide best quality equipment.

Today, I need some cricket equipment and your help also. Could you please provide me information of the available brands of cricket bats, gloves and protective equipment in your store and their prices? 

In addition, please tell me the latest innovations in cricket equipment to improve my performance in cricket.

 I am eagerly awaiting your response.

Thanking you,

Warm regards,
Rahul Patil

4] You are looking forward to start a Computer Institute in your area. You initially need 20 PCs. Prepare / Draf an E-mail to the city-dealer of DELL Computers demanding a moderate quotation for the same. (in about100-150 words)

Answer (Write in proper format)

To         : softsell.dell@gmail.com
From    : vipinthakre@gmail.com
Date     : 21st November 2024, 10.30 am
Subject: Request for Quotation - 20 DELL PCs for New Computer Institute.

Dear Nilesh Chandak,
 I'm eager to share with you my plans to start a new computer institute in Green Park Society. I need 20 top-most computers for this project to create a best learning environment for our students. 

I have always trusted DELL Computers for their reliability and performance so I need DELL PCs for my institute. I kindly request you to provide an affordable quotation for 20 DELL computers for the computer training facility. Please include information on specifications, warranty, and any available information. 

Our project's success depends on the performance of these machines so provide us the best PCs.

I thank you for your time and help. I am eagerly awaiting your response.

Thanking you,

Warm regards,
Vipin Thakre

5] Suppose you have to write an email to your friend inviting him or her to your birthday party. Draft an E-mail in a proper format.  (in about100-150 words)

Answer (Write in proper format)

To         : manish@gmail.com
From    : raju@gmail.com
Date     : 21st November 2024, 10.30 am
Subject:  Invitation of My Birthday Party!

Dear Manish,
  I'm delighted to invite you for my birthday celebration on October 21 from 7:00 pm to 10:00 pm at Hotel Krishna. For this party a casual and comfortable dress code will be compulsory.

The party wouldn't be complete without you because your attendance will make my day even more special. I guarantee that the evening will be filled with fun, delicious food, and unforgettable memories.

I'm excited to share this occasion with you. If you'd like, feel free to bring your friends with you. I'll see you at the event.

Thanking you,

Warm regards,
Raju Bhatkar

6] Draft an E-mail in a proper format to your Principal for Fee Concession.   (in about100-150 words)

Answer (Write in proper format)

To         : principal@gmail.com
From    : gmohan@gmail.com
Date     : 21st November 2024, 10.30 am
Subject: Request for Fee Concession.

To,
The Principal,
M.K. Gandhi Jr. College,
Yavatmal.

Respected Sir,
  I am Mohan Gawande, a student of class 12th at M. K. Gandhi Jr. College.  I am writing to express my earnest request for a fee concession.

 My family is currently facing financial problems. In this condition, it is difficult for my parents to pay my education fee. I understand the importance of education and I am ready to perform well in my studies, but my financial problem can stop my education.

I would like to request you to give me a fee concession for the current academic year. Due to it, I would be free from  burden of paying tuition fees and I can focus on my studies. 

If you require, I am ready to provide any necessary documentation to support my request. I look forward to your positive response.

Thank you for your understanding and support.

Sincerely,

Mohan Gawande.

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