Email writing-learn-in a simple-way

Tips for Email Writing 

1. Write receiver's email
2. write sender's email
3 write date and time
4. Write a proper subject line that summarizes the purpose of the email (e.g., "Request for Leave" or "Invitation for Annual Event").
5. Then use a polite salutation like "Dear [Recipient's Name]" or "Respected [Title and Name]."
6] Write main body
a) Paragraph 1: Begin the email by clearly mentioning why you are writing. Keep it short and specific.

b) Paragraph 2: Provide details or background information as needed.
c) Paragraph 3: (Optional) Mention any actions required or next steps.
d) Keep paragraphs short and easy to read.
e) Avoid casual phrases. Write in a polite and respectful language.
f) Write only the given points and avoid unnecessary details. Keep the email brief but informative.
g) Use small, clear paragraphs to write your thoughts. Each paragraph should cover one main point.
7. Use phrases like "Thank you for your time" or "Looking forward to your response."
8. End with "Yours sincerely," "Best regards," or "Thank you," followed by your name and designation (if applicable). 

9. Check for spelling, grammar, and punctuation errors. Make sure the email is without overwriting.

Assessment Criteria:
Content – 02
Use of Proper Format- 01
Overall Presentation – 01 =
Total – 04 Marks

Examples

1] Imagine that you are a shopkeeper of gift articles. A customer had given order for purchasing articles, but you have some difficulties for giving delivery in time due to shortage. Write an email to him/her apologise for the delay. (in about 150 words)

Answer

2] Draft an E-mail in a proper format to be sent to a famous and distinguished personality in order to invite him/her for the “Prize Distribution” programme organized by the college authorities and to be held at your junior college campus. Give complete programme schedule and details about the event.

3] Draft an E-mail to the owner of 'Sports Store' . As a sportsman, cricketer, inquire about your requirements and all the possible supporting information that you wish to acquire from the store owner through E-mail. (in about 150 words)

Answer 

4] You are looking forward to start a Computer Institute in your area. You initially need 20 PCs. Prepare / Draf an E-mail to the city-dealer of DELL Computers demanding a moderate quotation for the same. (in about100-150 words)

Answer

5] Suppose you have to write an email to your friend inviting him or her to your birthday party. Draft an E-mail in a proper format.  (in about100-150 words)

Answer : Write now in proper format

6] Draft an E-mail in a proper format to your Principal for Fee Concession.   (in about100-150 words)

Answer (Write in proper format)

To         : principal@gmail.com
From    : gmohan@gmail.com
Date     : 22nd November 2024, 10.30 am
Subject: Request for Fee Concession.

To,
The Principal,
M.K. Gandhi Jr. College,
Yavatmal.

Respected Sir,

  ----- complete the answer-----

Thank you for your understanding and support.

Sincerely,

Mohan Gawande.

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