Report Writing – learn in simple way

Report Writing – learn in simple way

Tips for Report Writing

When writing a report about an event or function held in your college, include the following points:
1] Heading – It should be clear and short
2] Introduction – Start the report with a short and clear introduction also write Date, time, and place
2] Purpose or occasion – State why the event was organized.
3] Chief Guest – Mention the name and designation 
4] Inauguration – Describe how the event began.
5] Chief Guest’s speech or message
6] Details of the event
7] Conclusion – End with the vote of thanks
8] Write the report in the past tense.

1] Your college celebrated Annual Day. Imagine you are the class representative; Write a report on the celebration of Annual Day with the help of following points,

1] The chief guest and his speech
2] Cultural events of the students
3] Prize distribution ceremony
4] Activities of the students
5] Vote of thanks.

Answer: Report on Annual Day Celebration in M. K. Gandhi Junior College.

Arunkumar Jain.
[Class Representative of Std. 12th (A)]
03rd November 2025

 Annual Day function is the most important event for all the students. On 2nd November, Our M. K. Gandhi Junior College, organized a grand annual day function. The programme started sharp at 9.00 a.m.

  Mr. Vikas Meena, the district collector was the chief guest who lighted the lamp and inaugurated the function.  Principal Mrs. Deshmukh welcomed him with flowers and presented the annual report, highlighting the college’s academic, sports, cultural, and social achievements.

Mr. Meena then awarded prizes to the winners in various fields and in his inspiring speech, appreciated the hard work of the staff and students for uplifting name of the college. 

 Then, the students presented mesmerizing cultural events such as dances, plays, magic show and group dances. The dances on patriotism and a drama on “Unity in diversity’ won admiration of all.  

At the end Mr. Mohan Rathod, the vice- principal thanked the chief-guest, dignitaries, and parents for giving their valuable time to attend the function; he also thanked students for organizing the function successfully. Everyone enjoyed the annual day celebration of our college.

2] Write a report on the celebration of Independence Day in your college with the help of following points,
1] Flag hoisting ceremony
2] The chief guest and his speech
3] Cultural events of the students
4] Prize distribution ceremony
5] Vote of thanks

Answer: 

Report on Independence Day Celebration in JD College.

Anandi Kadu.
[Class Representative of Std. 12th (A)
15th August 2025.

   Our, JD College celebrated Independence Day on 15th August with great enthusiasm. The programme began at 7:30 a.m. with the flag hoisting by the principal, followed by the national anthem “Jana Gana Mana.” 

A guard of honour was then presented to the flag. The NCC units impressed everyone with their disciplined and eye-catching parade. 

After the Principal’s address, students performed patriotic songs, dances, and a drama based on India’s freedom struggle. Prizes were also distributed for achievements in academics, sports, and cultural activities.

Our chief guest, freedom fighter Mr. Ganpatrao Patil, delivered an inspiring speech highlighting the sacrifices of freedom fighters and the responsibilities of today’s youth.

The programme was compered by Miss Deepali, and the vote of thanks was given by cultural secretary Miss Radha. The celebration made everyone feel proud and joyful.

3] You are a representative of the N.S.S. unit of your college. write a report of the camp in which various social activities including cleanliness have been conducted by all the participant 

          Report on N.S.S. Camp 

Riyaz Shaikh,
Representative of the N.S.S. unit
25th November 2025

The seven-day N.S.S. camp of our college was held at Ajanti, Taluka Ner, District Yavatmal, from 18th November to 24th November 2025 under the guidance of our Principal sir. The main purpose of the camp was to create awareness about cleanliness and social responsibility among the villagers.

   The camp was inaugurated by the Chief guest, village Sarpanch, Mr. Nanabhau Gade . He appreciated the efforts of the N.S.S. volunteers and encouraged the villagers to actively take part in such activities. 

   With the support of the Gram Panchayat, several programmes were conducted, including a cleanliness drive, tree plantation, a street play on health awareness, and a rally on “Swachh Bharat Abhiyan.”

On the last day, a short cultural programme was organized. Villager Raju Mane gave the vote of thanks and appreciated the students’ sincere efforts.

4] Prepare a report on The Prize Distribution of Your College” for your college magazine. Take help of the following points.

1] Decoration of the assembly hall
2] Nature of prizes.
3] Speech of the chief guest
4] Feelings of awardees
5] Add your own points

Answer: 

Report of The Prize Distribution of Chhatrapati Shivaji Maharaj Jr. College.

Nitin Kuratkar.
[Class Representative of Std. 12th (A)
04th November 2025

      Annual Prize Distribution Function was organized in our Chhatrapati Shivaji Maharaj Jr. College on 03rd November 2025. The function started at 10:00 am sharp in the college auditorium which was decorated with the flowers.
    Lighting the lamp, Dr. Anil Patel, the chief guest of the function inaugurated the programme. Our Principal, Mrs. Rane Madam welcomed him by presenting Indian constitution.
     The principal Madam presented the annual report of our college The students presented the cultural programme. All the People enjoyed the Cultural events with a loud clapping,
      Then the successful students were felicitated with the certificates and cash prizes. Rajan Pande, student of 12th was felicitated for saving the life of a child from drowning in the river, last month. Miss. Mitali was felicitated for winning the first prize in state level chess competition. Sachin Rathod was felicitated for scoring the highest marks in the HSC examination in Maharashtra. Many other students were felicitated for lifting the name of our college. All the awardees were very happy for their felicitation. At last the chief guest in his motivational speech congratulated all winners and merit holders.
         The celebration was compered by Miss. Sonali Madam. In the end, the general secretary of the College presented vote of thanks. The function ended with National Anthem.

1] The organizer of the camp
2] Arranged with the co-operation of
3] Response
4] Vote of thanks
5] Add your own points

Answer: 

Blood Donation Camp Organized by NSS Unit

Meena Bhosle
[Secretary of NSS unit]
04th November 2025.

The NSS unit of our college organized a Blood Donation Camp on 03rd November 2025 in collaboration with the Government Blood Bank.  The main aim of the camp was to spread awareness about blood donation and encourage students and staff to donate blood.  

     The camp was inaugurated by our principal Dr. P. K. Pawar sir by lighting traditional lamp which was arranged in the Library Hall. The Blood Donation Camp got tremendous response. Over 150 donors, including students, staff, and local residents  donated their blood.

      The blood donors were given coffee and biscuits after the blood donation. They were also felicitated with the certificate. The camp was ended by the vote of thanks expressed by head of the NSS unit, Madhuri Desai Madam.

6] Your junior college recently organised a ‘Book Reading Competition’. You are the students’ representative. Write a report of the competition in about 100/150 words on the topic. Book Reading Competition-

Answer: ‘Book Reading Competition’     

Nitin Kate.
[Class Representative of Std. 12th (A)
04th November 2025

   On 15th October 2024, to honor Dr. A.P.J. Abdul Kalam’s birthday, our college organized a Book Reading Competition in the auditorium to promote a love for reading among students.  

  Fifty students participated, reading excerpts from Dr. Kalam’s books. The competition was inaugurated by our principal, Dr. Mane, with a lamp-lighting ceremony. Each participant demonstrated impressive reading skills, including pronunciation, voice clarity, and rhythm.  

  The panel of judges, Mr. Ghode Sir, Mrs. Deshmukh Madam, and Mr. Pande Sir, evaluated the participants. Adarsh Kadu won first prize (₹5000), Sachin Rohankar secured second (₹3000), and Rani Mahure achieved third (₹2000).  

  In his concluding speech, the principal congratulated the winners and encouraged everyone to follow Dr. Kalam’s inspiring ideals. The event was a great success. The general secretary of the College presented vote of thanks in the end.

7] You are Rohan Patil, a Class Representative, your class visited a book exhibition. Write a report in 125-150 words on the exhibition.

Answer:

Report on Yavatmal Book Fair.

Rohan Patil,
[Class Representative of Std. 12th (A)
04th November 2025

 The Yavatmal Book Fair, a three-day event, was held at Nagar Bhavan from 1st to 03rd November 2025. Organized by the Government of Maharashtra, people visited the fair from 11 a.m. to 8 p.m. free of charge.  

   Several famous publishers participated in the Book fair. The books in multiple languages, including English, Hindi, Marathi, Urdu, and Sanskrit were available in the book fair. The fair was inaugurated by Mr. Vikas Meena, the Collector of Yavatmal, who visited all the book stalls and thanked the publishers to make it successful.

  A highlight of the event was “Lekhak Aaplya Betila” ((लेखक आपल्या भेटीला/Author Meet) on the final day, More than 15 famous Marathi authors shared their thoughts with the people. The exhibition attracted students, teachers, parents, and book enthusiasts, making it a grand success and a treat for book lovers.

8] You are The Cultural Secretary of your college. Your college celebrated The Teachers Day.  Write a report in 125-150 words on The Teachers Day for your college magazine. 

Answer: You have to write