Report Writing – learn in simple way

Report Writing – learn in simple way

Tips for Report Writing

When writing a report about an event or function held in your college, include the following points:

1. Name and type of event – Mention what the event was.

2. Purpose or occasion – State why the event was organized.

3. Date, time, and place – Write when and where it took place.

4. Chief Guest – Mention the name and designation of the chief guest.

5. Inauguration – Describe how the event began.

6. Chief Guest’s speech or message – Summarize the main points of the speech.

7. Details of the event – Give a brief account of the activities or highlights.

8. Conclusion – End with the vote of thanks or closing remarks.

9. Tense – Write the report in the past tense.

10. Heading – It should be clear, short, and factual.

11. Introduction – Start the report with a short and clear introduction.

1] Your college celebrated Annual Day. Imagine you are the class representative; Write a report on the celebration of Annual Day with the help of following points,

1] The chief guest and his speech
2] Cultural events of the students
3] Prize distribution ceremony
4] Activities of the students
5] Vote of thanks.

Answer: Annual Day Celebration in M. K. Gandhi Junior College.

Arunkumar Jain.
[Class Representative of Std. 12th (A)]
03rd November 2025

 Annual Day function is the most important event for all the students. On 2nd November, Our M. K. Gandhi Junior College, organized a grand annual day function. The programme started sharp at 9.00 a.m.

  Mr. Vikas Meena, the district collector was the chief guest who lighted the lamp and inaugurated the function. He was given a floral welcome by Mrs. Deshmukh, the college’s principal.  Then she presented the college’s annual report, which included its academic achievements as well as sports, cultural, and social activities.

 Mr. Vikas Meena, the chief guest gave away prizes to winners in different fields. In his motivational speech, he praised the efforts of our college staff and students for uplifting name of the college. 

 Then, the students presented mesmerizing cultural events such as dances, plays, magic show and group dances. The dances on patriotism and a drama on “Unity in diversity’ won admiration of all.  

At the end Mr. Mohan Rathod, the vice- principal thanked the chief-guest, dignitaries, and parents for giving their valuable time to attend the function; he also thanked students for organizing the function successfully. Everyone enjoyed the annual day celebration of our college.

2] Write a report on the celebration of Independence Day in your college with the help of following points,
1] Flag hoisting ceremony
2] The chief guest and his speech
3] Cultural events of the students
4] Prize distribution ceremony
5] Vote of thanks

Answer: 

Independence Day celebration in JD College.

Anandi Kadu.
[Class Representative of Std. 12th (A)
15th August 2025.

    Our college celebrated Independence Day on 15th of August with great enthusiasm and patriotism.  At 7:30 am, the event began with the flag hoisting ceremony led by our principal, followed by the national anthem ‘Jan Gan Man’. 

    After the national anthem guard of honour was given to the flag. Then eye catching parades were presented by NCC units. Our chief guest, a freedom fighter, Mr. Ganpatrao Patil, delivered an inspiring speech highlighting the sacrifices of our freedom fighters and the responsibilities of today’s youth.  

    After The Principal’s address, Students presented various cultural programs, including patriotic songs, dances, and a drama on India’s freedom struggle. Prizes were distributed to students for their achievements in academics, sports, and extracurricular activities. 

The celebration was compered by Miss. Deepali Madam and ended with vote of thanks which was expressed by the cultural secretary, Miss. Radha. It was a memorable day filled with pride and joy. 

3] You are a representative of the N.S.S. unit of your college. write a report of the camp in which various social activities including cleanliness have been conducted by all the participant

Report on N.S.S. Camp

Riyaz Shaikh,
Representative of the N.S.S. unit
05 th November 2025

   The seven-day N.S.S. camp was organized by our college N.S.S. unit under the guidance of our Principal at Ajanti, ta. Ner, District Yavatmal, from 29th October to 4th November 2025. The main aim of the camp was to spread awareness about cleanliness and social responsibility among the villagers.

   The camp was inaugurated by the village Sarpanch, Mr. Nanabhau Gade, who was the chief guest. In his speech, he appreciated the efforts of the N.S.S. team. He also encouraged the villagers to support such activities for the development of the village.
   During the camp, various programmes were arranged with the help of the Gram panchayat. Activities included a cleanliness drive, tree plantation, street play on health awareness and a rally on “Swachh Bharat Abhiyan”. 
   On the final day, a small cultural programme was held where students presented patriotic songs. A villager, Raju Mane presented the vote of thanks. He thanked teachers and students for their valuable contribution. 

4] Prepare a report on The Prize Distribution of Your College” for your college magazine. Take help of the following points.

1] Decoration of the assembly hall
2] Nature of prizes.
3] Speech of the chief guest
4] Feelings of awardees
5] Add your own points

Answer: 

Report of The Prize Distribution of Chhatrapati Shivaji Maharaj Jr. College.

Nitin Kuratkar.
[Class Representative of Std. 12th (A)
04th November 2025

      Annual Prize Distribution Function was organized in our Chhatrapati Shivaji Maharaj Jr. College on 03rd November 2025. The function started at 10:00 am sharp in the college auditorium which was decorated with the flowers.
    Lighting the lamp, Dr. Anil Patel, the chief guest of the function inaugurated the programme. Our Principal, Mrs. Rane Madam welcomed him by presenting Indian constitution.
     The principal Madam presented the annual report of our college The students presented the cultural programme. All the People enjoyed the Cultural events with a loud clapping,
      Then the successful students were felicitated with the certificates and cash prizes. Rajan Pande, student of 12th was felicitated for saving the life of a child from drowning in the river, last month. Miss. Mitali was felicitated for winning the first prize in state level chess competition. Sachin Rathod was felicitated for scoring the highest marks in the HSC examination in Maharashtra. Many other students were felicitated for lifting the name of our college. All the awardees were very happy for their felicitation. At last the chief guest in his motivational speech congratulated all winners and merit holders.
         The celebration was compered by Miss. Sonali Madam. In the end, the general secretary of the College presented vote of thanks. The function ended with National Anthem.

1] The organizer of the camp
2] Arranged with the co-operation of
3] Response
4] Vote of thanks
5] Add your own points

Answer: 

Blood Donation Camp Organized by NSS Unit

Meena Bhosle
[Secretary of NSS unit]
04th November 2025.

The NSS unit of our college organized a Blood Donation Camp on 03rd November 2025 in collaboration with the Government Blood Bank.  The main aim of the camp was to spread awareness about blood donation and encourage students and staff to donate blood.  

     The camp was inaugurated by our principal Dr. P. K. Pawar sir by lighting traditional lamp which was arranged in the Library Hall. The Blood Donation Camp got tremendous response. Over 150 donors, including students, staff, and local residents  donated their blood.

      The blood donors were given coffee and biscuits after the blood donation. They were also felicitated with the certificate. The camp was ended by the vote of thanks expressed by head of the NSS unit, Madhuri Desai Madam.

6] Your junior college recently organised a ‘Book Reading Competition’. You are the students’ representative. Write a report of the competition in about 100/150 words on the topic. Book Reading Competition-

Answer: ‘Book Reading Competition’     

Nitin Kate.
[Class Representative of Std. 12th (A)
04th November 2025

   On 15th October 2024, to honor Dr. A.P.J. Abdul Kalam’s birthday, our college organized a Book Reading Competition in the auditorium to promote a love for reading among students.  

  Fifty students participated, reading excerpts from Dr. Kalam’s books. The competition was inaugurated by our principal, Dr. Mane, with a lamp-lighting ceremony. Each participant demonstrated impressive reading skills, including pronunciation, voice clarity, and rhythm.  

  The panel of judges, Mr. Ghode Sir, Mrs. Deshmukh Madam, and Mr. Pande Sir, evaluated the participants. Adarsh Kadu won first prize (₹5000), Sachin Rohankar secured second (₹3000), and Rani Mahure achieved third (₹2000).  

  In his concluding speech, the principal congratulated the winners and encouraged everyone to follow Dr. Kalam’s inspiring ideals. The event was a great success. The general secretary of the College presented vote of thanks in the end.

7] You are Rohan Patil, a Class Representative, your class visited a book exhibition. Write a report in 125-150 words on the exhibition.

Answer:

Report on Yavatmal Book Fair.

Rohan Patil,
[Class Representative of Std. 12th (A)
04th November 2025

 The Yavatmal Book Fair, a three-day event, was held at Nagar Bhavan from 1st to 03rd November 2025. Organized by the Government of Maharashtra, people visited the fair from 11 a.m. to 8 p.m. free of charge.  

   Several famous publishers participated in the Book fair. The books in multiple languages, including English, Hindi, Marathi, Urdu, and Sanskrit were available in the book fair. The fair was inaugurated by Mr. Vikas Meena, the Collector of Yavatmal, who visited all the book stalls and thanked the publishers to make it successful.

  A highlight of the event was “Lekhak Aaplya Betila” ((लेखक आपल्या भेटीला/Author Meet) on the final day, More than 15 famous Marathi authors shared their thoughts with the people. The exhibition attracted students, teachers, parents, and book enthusiasts, making it a grand success and a treat for book lovers.

8] You are The Cultural Secretary of your college. Your college celebrated The Teachers Day.  Write a report in 125-150 words on The Teachers Day for your college magazine. 

Answer: You have to write